In Any Event Travel wants to ensure you have the stress-free vacation that you deserve! Here are some of our recommended travel tips to ensure you have a great vacation experience.
Travel Insurance – Protect your investment for the unexpected! In Any Event Travel always recommends travel insurance when traveling internationally. Both Apple Vacations & Funjet Vacations travel protection can offer you pre-travel coverage as well as coverage in-destination. You can cancel for any reason – no questions asked – and may offer you cash back.
Round-trip Transfers – In Any Event Travel always recommends reserving round-trip transportation to and from the airport in your destination and will arrange for you unless you specify otherwise. This saves you money and is the safest route to your hotel. Both Funjet Vacations & Apple Vacations work with reputable companies throughout Mexico & the Caribbean to ensure you’re taken care of.
Special Requests – If you require special arrangements on your vacation, it is important to let us know ahead of time. Special arrangements include adjoining rooms, special assistance needs or dietary requirements. In Any Event Travel will pass along your special requests to the appropriate vendor on your behalf, but note that In Any Event Travel cannot guarantee any special requests outside of what is included with the resort and room category purchased.
Passport Regulations – A valid US Passport is now required when traveling internationally, including for children. The only destinations in the Caribbean that do not require a US Passport are the US Virgin Islands and Puerto Rico. If you have a passport, check to make sure it doesn’t expire before or during the course of your trip (we always recommend ensuring expiration is at least 6 months out or greater)! To apply for or renew your passport, click here. It is recommended that you make a copy of your passport and leave it with a trusted individual back home. This will assist you should your passport become lost or stolen while traveling.
Traveling with Minors – All children are required to have a valid US Passport if traveling internationally, regardless of age. Children 2 years of age or under for the duration of the vacation may fly free, but must sit on an adult’s lap and do not receive a separate baggage allowance. If traveling in the US or to Puerto Rico or the US Virgin Islands, a passport is not required, but you should bring along a copy of the child’s birth certificate.
Destination Wedding Legal Requirements – If you are planning a destination wedding, be sure to ask us or check with the local tourist office for any legal documents that may be required. Note that some destinations require you to be in the destination a certain number of days before your ceremony.
Currency - Most all places accept credit card or dollars – there is no need to get foreign currency, including pesos. You will only need money for tips if you chose to do so or if you go into town for shopping/dinner/drinks. Please note: some banks are putting holds on using debit/credit cards in Mexico due to fraudulent activity. Please be sure to check with your bank before going and make sure you let your credit card company that you plan to use your card internationally.
If traveling to Mexico, you should be aware of a law regarding the use of US dollars in the form of cash when making purchases in Mexico. Credit card, debit card and travelers checks are not impacted by this regulation.
Phone Service - Most cell phones will work in the popular Mexico and Caribbean tourist destinations. In Any Event Travel recommends contacting your provider for the rates and to open your phone for International service. Most resorts also offer Wi-Fi so you can use your personal devices that way as well. Do not use the phone from your hotel room unless you have to – the charges are very expensive!
Resort Attire – You’re on vacation… relax! For breakfast and lunch, restaurants on property allow casual dress, but many of the resorts have dress requirements for dinner. Suggested attire for men is slacks (any color) and a polo for button-down shirt and for women is dresses or skirts, pants or capris with a nice shirt. Sandals are fine for both men and women, though it is recommended that men bring along closed-toed shoes because some restaurants at select resorts are very formal. No jeans for dinner reservations unless the resort website lists otherwise.
Now that you’ve booked your dream vacation, here are a few things you need to know before going. Additional guidelines can also be found on your electronic documents once you receive them.
Documents – Your travel documents will be e-mailed to you. You will NOT receive any paper documents from In Any Event Travel unless notified otherwise. Once you receive your documents, make sure that the name on your documents matches the name on your passport. If not, please contact me immediately.
Confirming Travel Times – We encourage you to check flight times closely before travel as they may have changed. It is also strongly suggested you check with your airline or sign up for alerts from your airline (if available) the night before your trip to see if there were any last minute flight changes.
Check-In & Seat Assignments – TSA suggests that you arrive at the airport at least two hours prior to your scheduled departure time. If the airline allowed, we pre-selected your seats. However, note that TSA only allows for a small percentage of seats to be pre-assigned. If you are flying on a Funjet or Apple Vacations charter flight, seats cannot be pre-assigned. If a seat assignment is not included in your documents, you will receive one at check-in.
Airport Parking – If you are flying out of Milwaukee or Chicago O’Hare, there will be information about discounted parking as well as park, stay and fly offers included in your documents. You can book these directly before your trip.
Baggage – Baggage guidelines vary by airline, but generally your bag needs to be under 50lbs to avoid an additional fee. Most airlines allow you one carry-on that must fit under the seat in front of you or in the over-head compartment. In addition, women may carry a purse. Checked bag fees vary by tour operator as well as by carrier.
If you are booked on a Funjet Vacations reservation, you will find the baggage policy by clicking here.
If you are booked on an Apple Vacations reservation, you must follow the baggage guidelines of the airline in which you are flying
Arriving Internationally – In Any Event Travel always recommends round-trip transfers and has included them in your package unless instructed by you otherwise. You will receive an immigration form to fill out on the plane. When you arrive, you will be directed to go through immigration. When you go through immigration in Mexico, you will receive a card. Keep this for your return! If you do not have this on your return, you will need to pay a fee for a new one.
Once you have claimed your bags, you will then go through customs. In Cancun, you will press a button – if it is red, they search your bags and if green, just keep going. In select Mexico & Caribbean destinations, you may encounter a number of people trying to wave you down on your way out of the airport. Just keep walking until you find a Funjet Vacations or Apple Vacations representative (depending on the tour operator in which your vacation has been booked). In Cancun, the Funjet representatives are in white pants and teal shirts and the Apple representatives are in floral shirts.
You do not have nor do you need any sort of documents or slips for your transfer. They already have your names. If asked, you can show them your documents for your hotel, but generally this will not happen.
Please remember to tip your driver!
Arriving at Your Hotel – Much like the United States, you may not be able to get into your hotel room until after 3:00. You will be offered a place to secure your luggage and can go relax by the pool/beach or get something to eat. If you provided a special request(s) for your room, it (they) have been logged into your reservation. The hotel will do their best to accommodate your request, but there is no guarantee this request will be honored.
If you are going to a hotel where you need to make reservations for dinner, you can ask if you can make all your reservations as once (if you’d like); this may help with getting better times for dinners and assure you get the restaurants you would like. Some hotels can accommodate this request, others cannot.